Staff Analyst (Community Benefits)

Staff Analyst (Community Benefits)

San Jose, CA

Posted: 08.13.2021

Job title: Staff Analyst (Community Benefits)
Company Name: Valley Water
Location: San Jose, CA
Type of Job: Regular Position
Salary: $7,976.80 – $10,204.13 Monthly
Job Type: Full-Time
Job Number: 01327-E
Department: Office of External Affairs
Closing: 8/23/2021 11:59 PM Pacific
Office of Civic Engagement Unit (Position Code 1021) Overview:
Do you have a passion for serving the community? Do you thrive in a fast-paced environment where superior project management, organizational, multi-tasking, and interpersonal skills carry the day? If so, check out this exciting Staff Analyst position in the External Affairs Division – a steppingstone into Valley Water’s highly sought-after “Management Analyst” positions.With headquarters in San Jose, Valley Water provides water supply, enhances streams and watersheds through creek restoration and habitat protection, provides flood protection for homes, schools, businesses and roadways, and partners with other agencies to provide trails and open space for the community.Valley Water manages 10 dams and surface water reservoirs, three water treatment plants, an advanced recycled water purification center, a state of-the-art water quality laboratory, nearly 400 acres of groundwater recharge ponds, and more than 275 miles of streams. Valley Water provides wholesale water and groundwater management services to local municipalities and private water retailers who deliver drinking water directly to nearly 2 million people in Santa Clara County that stretches 1,300 square miles and encompasses 15 cities and unincorporated areas.

This position will support the expanded Safe, Clean Water Grants & Partnerships Program under the voter-approved Safe, Clean Water and Natural Flood Protection Program. The Staff Analyst will provide administrative and analytical support such as grant application review and evaluation, drafting grant agreements, providing technical assistance to grantees, processing and validating invoice submissions, conducting grantee site visits and closeout tasks for completed projects, developing and writing memos and formal correspondence to grantees and management, tracking data and analytics for the grants program, maintaining the Fluxx grants management system, and tracking grantee inquiries. This position will also take a special lead in administering the new bottle filling station funding opportunity to help increase drinking water accessibility throughout the county, with priority for installations in economically disadvantaged communities and locations that serve school-age children and students.

This position may participate in outreach and community engagement events/activities which may sometimes require working at night and/or on the weekends. Additionally, all Valley Water employees are considered Disaster Service Workers and may be called on to report to an Emergency Operation Center during a disaster.
Applicants who are invited to interview for the position may participate in a practical exercise.

Key Responsibilities include, but are not limited to:

• Lead the implementation of all aspects of the new bottle filling station funding opportunity – review and evaluate applications, draft grant agreements, provide technical assistance and coaching to prospective grantees, process invoices and reports, conduct grantee site visits and closeouts, track data and analytics, etc.
• Support the administration of the expanded Safe, Clean Water Grants & Partnerships Program – process and validate invoices, track data and analytics, maintain the Fluxx grants management system, track grantee inquiries, provide customer service to prospective grantees and grantees, etc.
• Support the outreach efforts for the Safe, Clean Water Grants & Partnerships Program – collect photo release forms, write social media posts, blog posts, participate in tabling events and trainings for prospective grantees and grantees, etc.

Ideal Candidate’s Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

• Three (3) years of experience handling a variety of administrative support and technical duties.
• Experience with grant management as a grant maker or grant seeker is ideal but not required.
• Experience working with non-profits and/or other public agencies.
• Preparing reports, memos, and other written content for a variety of audiences.

Ideal Skills and Abilities:

• Prepare a variety of clear and concise administrative, financial, statistical, and analytical reports.
• Collect, interpret, analyze, and evaluate varied information and data.
• Work collaboratively in a team environment while taking direction from multiple program leads.
• Communicate clearly and concisely, both orally and in writing.
• Follow processes and procedures.
• Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners.
• Juggle multiple competing priorities and/or projects without missing deadlines or key milestones.
• Recommend and implement modifications to existing programs, systems, and procedures.

Ideal Knowledge:

• Strong grasp of/or ability to learn Valley Water processes and policies, preferably with the Request for Proposals (RFP) process, contracts, accounting, etc.
• Fundamentals of grants management.
• Principles of social and environmental justice.
• Familiarity with the Safe, Clean Water and Natural Flood Protection Parcel Tax Program.

Ideal Training and Education:
Equivalent to an Associate’s degree.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver’s license. Individuals who do not meet the driver’s license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click 5-2019.pdf

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water’s Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit